Inserting and Editing Multimedia Elements

You can include various kinds of multimedia elements (videos most common) in content files. Multimedia elements are supported in online outputs, but in many cases they are also supported in PDF output (when viewing the PDF in electronic format).

Note Inserting multimedia elements is available only for authors, and only in the Content Editor accessed from the project's Files page (see Step 2: Authoring and Files). It is not available in the editor that is used for topic reviews.

Note For more information about multimedia, see the Flare online Help.

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Permission Required?

Editing content and project files is an activity available to users with the Author status. By default, users with Author status have the following permissions set:

If this is deselected, then viewing files in a read-only mode is allowed. On the left side of the page, the Files vertical three-dot menu is not available.
If this is deselected, the XHTML in the Code view is read-only.

Editing code is regarded as a capability for an advanced user. If not done properly, the code can become malformed quickly. Administrators can prevent users from editing the code by deselecting the Edit Code permission.

For more information about permissions, see Setting User Permissions or Setting Team Permissions.

How to Insert a Multimedia Element

Open a project, and select the Files tab at the top.
On the left, navigate to a topic or snippet file. The file contents display on the right.
In the upper-right of the Content Editor, click Edit.
In the Content Editor place your cursor where you want to insert the multimedia element.
From the Content Editor's local toolbar, click .
Select whether you want to insert the element from the Project (i.e., a file you have already added to your project) or the Web (e.g., a YouTube video).
If you selected Project, click in the File field, then navigate to and choose the file from your project. If you selected Web, enter or paste the link path.
(Optional) You can use the fields at the bottom to enter a width and height for the element. You can either type it directly or you can click and make selections in a popup.

Note The Height or Width field at the top of the popup lets you select a variety of settings. See Height and Width Settings.

Note The Unit field at the bottom of the popup lets you select a variety of absolute and relative units of measurement. See Units of Measurement.
Click Insert.

If the animation below is cut off, you can see the complete animation by clicking the link under it to open the full topic.

Animated gif illustrating how to insert a multimedia element.

How to Edit a Multimedia Element

In the upper-right of the Content Editor, click Edit.
In the Content Editor click an inserted multimedia element that you want to edit.
From the Content Editor's local toolbar, click .
You can change the inserted element and/or the size.
- Change Element Either select Project (i.e., a file you have already added to your project) or Web (e.g., a YouTube video). Then find and choose the file from your project, or paste the link web path.
- Change Size You can use the fields at the bottom to enter a width and height for the element.
Click Save.

Multimedia File Types Supported

	HTML5	PDF	Word	Clean XHTML	Eclipse Help	EPUB¹	HTML Help	PPTX
3D Models (U3D)
Audio/Video
ASF
ASX
AU
AVI⁴
M4V⁴
MID
MIDI
MP3
MP4⁴
MPA
MPE
MPEG
MPG
OGG⁴
OGV⁴
OPUS
SWF
WAV
WEBM⁴
WMA
WMV
Web Videos
Vimeo Embedded Videos
YouTube Embedded Videos
¹EPUB support for each element or file type depends on if a particular reader supports it. ²PDF support for 3D Models requires Adobe Reader 7.0+. ³For this output, the 3D Model opens in a separate window. ⁴If you generate Microsoft HTML Help, YouTube videos are rendered smaller than in other outputs and Vimeo Advanced settings are not supported.