Workspace Overview

The Workspace Overview is essentially a report of the project's current collaborative authoring state. Managers and authors alike may find it useful for monitoring the workspace and for identifying items, such as files not committed, user status (e.g., who is working on a file or who has completed a file), and what needs to be done.

You can customize the columns that display in the overview and perform certain tasks like changing the file status, launching the Content Editor from a file listed, or committing a file. You can also commit many files at once in bulk, to the Git repository.

How to Open the Workspace Overview

  1. On the left side of the Flare Online interface, click Projects.

  2. Select a project to open it.

  3. Click the Workspace tab at the top of the screen.

  4. (Optional) From the drop-down at the top of the interface, you can select a branch for the edits. See Branching.

  5. Click . The Workspace Overview opens to display various items (e.g., status, authors, type) about edited files in a project. (If files are already in a working state, the Open Workspace Overview button shows with a circle in the upper-right corner.)

    If there are files uncommitted, you will see a snapshot of the total files not committed (i.e., files that are either In Progress, or files Ready to Commit).

    If all files are committed (i.e., no files are being edited), the overview grid is empty.

How to Commit Multiple Files at Once

  1. In the Workspace Overview, click the check box column header. This selects all the files in the list (for a bulk commit). You can also deselect a few of the files if you want to commit most of files, but not all of them.

  2. Click Commit in the upper-right corner.

  3. In the Create New Commit dialog, enter a Commit Message and click Commit. Alternatively, you can click Cancel.

    Example Before you do a bulk commit, use the Workspace Overview to determine if committing the files selected is a good idea. In most cases, authors and files status should indicate "Ready to Commit" for all files. Otherwise, you are going to commit changes that someone else might not want committed yet.

    The following Workspace Overview shows an example of files and authors still at work.

    It is probably not a good idea to commit these items yet. If you do, a warning displays in the Commit dialog.

    This is a better example. The files and authors are all set for a commit.

    No warning displays in the Commit dialog. And all your co-workers are probably happy that their changes made it into the files without a problem and headache.