Setting Your Profile and Notifications

You can edit your own profile (e.g., avatar, contact information, password) and choose which actions will trigger notifications to you.

Permission Required?

No special permission is required to edit your profile and notification settings.

How to Set Your Profile and Notifications

  1. At the top of Central, click your avatar or name, and select User Settings.
  2. Select any of the options on the left, then complete the fields on the right or in the dialog that opens.

    Settings

    Use the fields on the right to set your avatar and provide general information about yourself. If you do not choose an image for the avatar, Central will use your initials.

    Email & Password

    Use the tabs and fields on the right to change your email address and/or password.

    Your password must have at least eight characters, including at least one capital, one non-alpha character (e.g., exclamation mark), and one number.

    Note If you belong to more than one MadCap Central license, your password will be changed for all licenses.

    Teams & Projects

    In the upper-right, click Edit, then use the tabs and check boxes to associate yourself with various teams and projects.

    Assign New Task

    In the dialog, complete the fields to create a new task and assign it to yourself or another user. Then click Save. For descriptions, see Creating and Assigning Tasks.

    Activity

    This lets you see the most recent activities involving you.

    Permissions

    If you are a User Administrator, you can use the check boxes on the right to give yourself permission for certain activities. For descriptions, see Setting User Permissions.

    Notifications

    Use the check boxes on the right to select events for which you want to be notified.

    Send Notifications By

    Notification Center

    Select this option if you want to see recent notifications (accessed by clicking the bell icon at the top of the interface). After you open the Notification Center, the alert (red dot) will be removed from the icon.

    Email

    Select this if you want to receive notifications via email. Notifications will be sent to both your primary and secondary email addresses (if the secondary email is provided).

    Receive Notifications When

    Builds

    Aborted

    Receive a notification if a build is hanging indefinitely and Central cancels it. If this occurs, please contact technical support to troubleshoot the issue.

    See Generating and Scheduling Builds.

    Completed

    Receive a notification if a target from a project is finished building, regardless of whether the build finishes successfully, fails, or contains errors. This notification is sent to members of the project, except for the person who started (and completed) the build.

    See Generating and Scheduling Builds.

    Started

    Receive a notification if a target from a project is generated (manual, scheduled start, or rebuild). This notification is off by default. If enabled, it is sent to members of the project, except for the person who started the build.

    See Generating and Scheduling Builds.

    Stopped

    Receive a notification if a target from a project is stopped (canceled) during compilation. This notification is off by default. If enabled, it is sent to members of the project, except for the person who stopped the build.

    See Generating and Scheduling Builds.

    Checklists

    Checklist Created

    Receive a notification if a project checklist is created. This notification is sent to members of the project, except the person who created the checklist.

    See Creating Checklists.

    Checklist Deleted

    Receive a notification if a project checklist is deleted. This notification is sent to members of the project, except the person who deleted the checklist.

    See Deleting Checklists.

    Checklist Updated

    Receive a notification if a project checklist is edited (i.e., name, type, rows, columns; not status of items). This notification is sent to members of the project, except the person who edited the checklist.

    See Editing Checklists.

    Licenses

    Activated User

    Receive a notification when a newly activated user logs in for the first time. This notification is sent to User Administrators.

    Projects

    Deleted

    Receive a notification if a project is deleted. This notification is sent to members of the project, except the person who deleted the project.

    See Deleting Projects.

    Profile Changed

    Receive a notification if a project profile is changed. This notification is sent to members of the project, except the person who changed the profile.

    See Editing Project Profiles.

    Status Changed

    Receive a notification if a project’s status (i.e., Activated, Locked, Archived) is changed. This notification is sent to members of the project, except the person who changed the project's status.

    See Changing the Status of a Project.

    Reports

    Critical Issues Found

    Receive a notification whenever a new scan finds critical issues in one or more of the reports. This notification is sent to members of the project who have selected this option.

    See Reports and Statistics.

    Reviews

    Review Assigned

    Receive a notification if another author has assigned you to review a file.

    See Reviews.

    Review Document Failed

    Receive a notification if a file that was sent for review cannot be loaded into the interface. If you experience this type of issue, please contact MadCap Software Technical Support for assistance.

    See Reviews.

    Review Finished

    Receive a notification if all reviewers have submitted changes to a file that you have sent them.

    See Submitting Review Files.

    Sites

    Set as "Live"

    Receive a notification if a site is set as “live” (i.e., published for public viewing). This notification is sent to members of the project, except for the person who set the site as “live.”

    See Setting Sites as Live.

    Site Created

    Receive a notification if a site is created. This notification is sent to members of the project, except the person who created the site.

    See Creating Sites.

    Site Deleted

    Receive a notification if a site is deleted. This notification is sent to members of the project, except the person who deleted the site.

    See Deleting Sites.

    Site Updated

    Receive a notification if a site is edited. This notification is sent to members of the site, except the person who edited the site.

    See Editing Sites.

    Tasks

    Comments or File Actions

    Receive a notification if comments or files are added to a task. If a comment is left on a task, the task owner (i.e., the user who created the task) and the user assigned to the task will receive the notification. If someone replies to a comment, the task owner, assignee, original commenter, and all repliers will receive the notification.

    See Adding Comments to Tasks and Editing Tasks.

    Deleted

    Receive a notification if a task is deleted. The task owner and the user assigned to the task will receive the notification. However, if the task owner makes the change, only the user assigned to the task will receive the notification.

    See Deleting Tasks.

    Edited

    Receive a notification if a task is edited. This includes details of the task, such as its title, description, priority, hours, and more. The task owner and the user assigned to the task will receive the notification. However, if the task owner makes the change, only the user assigned to the task will receive the notification.

    See Editing Tasks.

    New/Assigned

    Receive a notification when a task has been assigned to you.

    See Creating and Assigning Tasks.

    Status Changed (Moved)

    Receive a notification if the status for a task is changed (i.e., To Do, In Progress, Completed, Archived, Backlogged). The task owner and the user assigned to the task will receive the notification. However, if the task owner makes the change, only the user assigned to the task will receive the notification.

    See Moving Tasks.

    Teams

    Added/Removed from a Project

    Receive a notification if a team is added to a project or removed from one.

    See Editing Teams.

    Added/Removed from a Site

    Receive a notification if a team is added to a site or removed from one.

    See Editing Teams.

    Deleted

    Receive a notification if a team is deleted. This notification is sent to all team members, except the user who made the change.

    See Deleting Teams.

    Edited

    Receive a notification if a team is edited. This notification is sent to all team members except the user who made the change.

    See Editing Teams.

    Users

    Added/Removed from a Project

    Receive a notification if you have been added to or removed from a project.

    See Associating Users With Teams and Projects.

    Added/Removed from a Team

    Receive a notification if you have been added to or removed from a team.

    See Associating Users With Teams and Projects.

    Permissions Changed

    Receive a notification if your permissions have changed.

    See Setting User Permissions.

    Deactivate

    You can click Deactivate on the right to remove access for yourself on the license and free up a seat.

    Delete

    You can use the area to the right to remove yourself from the license.

  3. Click Save.

Note There are some actions, such as changing server settings, where all Central users on the license automatically get notified.

Note If you have a Slack account, you can integrate it with Central’s notification system. By doing this, all types of activity alerts (e.g., builds completed, tasks edited or moved, projects deleted) can be fed directly to your Slack channels, making it easier for you to remain informed and communicate with others when certain events take place in Central. Most of the steps for this integration take place in Central.See Slack Integration.